ALE Ireland First Meetup in Galway February 2012

Claudio Perrone and I have been talking for a while about trying to arrange an Agile / Lean meetup in Galway. Claudio is Italian, living and working in Dublin, with a fondness for Galway having married a Galway girl. We had a small meetup in Dublin last September, but didn’t put a lot of effort into advertising that. Our friend Mike Sutton is also in Galway at the moment. Seems like fate is presenting us with a great opportunity to get together and talk about Agile, Lean and maybe some other things too. Claudio and Mike are very experienced agile and lean practitioners, as well as great coaches (and generally just great guys to meet up and chat with!). They both work internationally with lots of companies. I have gotten to know Claudio and Mike through various conferences and events that we have all been speaking at or involved in organizing. On a parallel conversation, I have also been talking with Colm O’hEocha, Frederic Oehl, and Alan Spencer about arranging a series of meetups in Dublin. Colm (based in Galway) and Frederic (living and working in Dublin too) will also be at next Monday’s meetup.

This is the first of what we hope will be a series of meetups. We decided to keep this first meetup pretty informal, so a pub/restaurant will work just fine. We had discussed holding it in a local company, or booking a venue, but let’s see if there’s much of an appetite first. If more than a few people turn up, and we want to do this on a regular basis, we can talk about how people want it to work.

What’s the Agenda?

There is no agenda for the meetup. Anything that comes under the umbrella of agile and lean is fair game for discussion. It does not matter if you are a veteran practitioner, a complete novice, or somewhere in between. It does not matter what role you play or job title you have. Bring ideas, questions, challenges, problems, suggestions, experiences, or just bring yourself. You might learn something from the conversation, or you might help someone else. You might discover something totally unexpected.

Claudio and I will prepare 1-page “Cheat Sheets” on a couple of topics to jump start some conversations. We can use these if we need some inspiration to get started. Feel free to do the same if you want to.

ALE Ireland

We will have this meetup under the umbrella of the Agile Lean Europe network – a network for collaboration of Agile & Lean thinkers and practitioners who are based in Europe. Last September’s ALE2011 Conference in Berlin was a great success, and the philosophy of sharing ALE Logo - Smallknowledge and bringing people together is appropriate. We’re interested in meeting like-minded people who are enthusiastic about improving their workplaces and lives through agile and lean thinking, and maybe changing the world along the way. We would like to see a community emerging where we can learn from each other and share experiences.

How do we know who else is coming?

We decided to forgo any sort of formality, including a registration system, for this meet up. If you are thinking about coming along, or just want to chat or introduce yourself, please log a comment below, or Tweet using the hashtag #aleireland so we have some idea who might show up. If you want to just show up on Monday, that’s fine too.

We hope to see you there!

Who’s in charge of this?

You are! I’m just sending out the invite. Others are free to send out invites too. This is my personal Blog, not a community Blog. There is no centralized ownership. This meetup, and any future meetups, will go in whatever direction decided by the people who show up.

Date and Time

Monday February 6th 2012, at 7:00 pm.

Location

We’ll meet at the Dail Bar on Middle Street in Galway City. Here are directions courtesy of Google Maps, for those not familiar with it:

What We Did at The ALE2011 Retrospective

Olaf and I were chatting on the first morning of the first ever ALE conference when he suggested I facilitate the retrospective at the end of the conference. Facilitating a session with 200+ very smart and very vocal people, many of whom are expert retrospective facilitators, and all of whom would have high expectations, was a pretty scary thought. But also a great opportunity to have some fun and do something that would be an experience I would not forget.

Preparation

In Open Space sessions, hallway discussions, the bar and other forums, I tried to talk with as many people as possible about how they felt about the ALE Network and what comes next. At least three of the Open Space sessions focused on improving the ALE Network. Ivana Gancheva hosted a session on improving the network, and making the conference better. Vasco Duarte and Eelco Rustenburg both had sessions related to getting managers more involved in the community, and in agile and lean generally. I had some discussions with all of them, and with Jurgen Appelo and Olaf Lewitz about their goals. We all agreed that the retrospective should focus on the ALE Network, not just the conference. We also wanted to come out of it with some concrete milestones and actions.

Exercises

Opening Activities

Rain Dance

I wanted to open with something that would be memorable, a little unusual and also fun. The Rain Dance is a game I learned many years ago at a Pattern Writing workshop, and have used it in a few workshops since. I had never used it in such a large group, but, if it worked out, I thought it could be a lot of fun. This game is used in many different settings. It is a traditional Native American game used to teach children (fortunately I was with a bunch of people who enjoy games!) about rhythms, art and culture. It has been applied to many different settings including workshops for improvisation, music, software patterns and other group settings.

The idea is to simulate the sound of a thunderstorm, creating the sounds of rain that build up to a thunderstorm, and then calms down again as the storm passes. The effect can be quite powerful.

To start, everyone stands in a large circle. With 200+ people the circle took up the entire circumference of the large conference room. One by one, everyone performs the following actions:

  1. Rub your hands together.
  2. Tap two fingers of your right hand against the palm of your left hand.
  3. Snap your fingers on both hands.
  4. Clap your thighs.
  5. Stamp your feet.

These actions are performed in a circle, starting with the facilitator (me!), and moving to the left, going around the circle one by one. The next action is introduced when everyone in the circle is performing the first. Participants keep the previous action going until the new one reaches them around the circle. You then repeat the 5 steps in reverse order. This gives the effect of the storm building gradually, reaching a thunderous climax, and then declining gradually.

The Rain Dance was recorded on video so if it turns out OK and we get permission, I’ll try to post it or link to it when it becomes available.

Project History

We wanted to focus the retrospective on the ALE Network itself, not just the ALE2011 conference. The conference is an important milestone – an intersection in the continuing story of the ALE Network. We thought it would be a good idea to bring everyone up to speed with the history and origins of ALE before looking at how to take it forward. Jurgen talked about the history of ALE, from early discussions and ideas, to discussions at Play4Agile, starting the LinkedIn group, the gathering at XP2011 in Madrid, and up to the present day.

Data Gathering Activities

I used two main exercises for data gathering: Speedboat and Starfish. I split the 200 or so participants into 8 groups. All groups got to take part in both exercises.

Participants at the ALE2011 Retrospective

Participants at the ALE2011 Retrospective

Participants at the ALE2011 Retrospective

Participants at the ALE2011 Retrospective

Speedboat

Speedboat is a game from Luke Hohmann‘s Innovation Games. It is a great way to understand what your customers don’t like about your product. I often use it in other settings too, e.g., at retrospectives to help teams or organizations understand what about the way they are working is holding them back.

Retrospective at ALE2011

Retrospective at ALE2011

Retrospective at ALE2011

Retrospective at ALE2011

The speedboat acts as a metaphor for your product or organization. In this case, the speedboat acted as a metaphor for the ALE Network. We wanted to understand what was holding us back from achieving some of the targets we had set ourselves earlier in the year, including in Madrid.

A Group Playing the Speedboat Game at the ALE2011 Retrospective

Speedboat Game

Starfish

The Starfish is a retrospective technique I learned from Nick Oostvogels and Pat Kua at XP2011. You can read Nick’s Blog post about it. It was great that Nick was at ALE2011 and participated in the retrospective. I’m always looking for new techniques that will help add a different dimension to retrospectives, or help teams break out of a rut of using the same techniques over and over again. I love the Starfish exercise, and have used it several times since XP2011. I have used it in Sprint and Release retrospectives with teams, and also in workshops with managers, Scrum Masters, Product Owners, and program managers.

For ALE2011 I wanted to use it get data about

  1. What we’re doing as a community that’s working well
  2. Things we need to do more of
  3. Things we need to do less of
  4. Things we should stop doing
  5. Things we should try
A Group Using the Starfish Exercise at the ALE2011 Retrospective

Starfish Exercise

Retrospective at ALE2011

Retrospective at ALE2011

Data Analysis

Each group had 30 seconds to present the output of their Speedboat exercise. 30 seconds might not sound like a lot, but it does force you to be concise. I asked that subsequent groups to not just repeat what previous groups had already contributed. We started with group 1 and went through to group 8.

Retrospective at ALE2011

Retrospective at ALE2011

After group 8 presented their Speedboat output, I asked them to present their Starfish output – focusing mainly on things to keep, things to do more of and things to try. We did the same with all of the other groups, ending back at group 1.

Reporting Back to the Wider Group at the ALE2011 Retrospective

Reporting Back

By now we had heard from each of the groups about some of the major obstacles holding us back as a community, some of the things that were working well, things we want to do more of, and some new things to try. It was time to turn this into something concrete we could act on.

Creating a Plan

Remember the Future

Remember the Future is a great technique for creating a vision of what you want to achieve. However, instead of thinking about it in terms of what you want to do or what you will do, you move your thinking forward to a point in time that comes after the time period you are considering, and look back at what you actually did. The difference in perspective is remarkable.

The time horizon we considered was the coming 12 months. What is it we want to have achieved when we look back after 12 months? So, we looked to a point in time 13 months out and talked about what we achieved.

We created the timeline on one wall of the conference room, with milestones at 3 months, 6 months, 9 months and 12 months. There are different ways to get the data  you want for this exercise. In the interests of time I asked everyone to act as one group, write their item on a Post It note, step forward and describe it to the group, and then place it at the appropriate milestone on the time line.

Remembering the Future at the ALE2011 Retrospective

Remember the Future

People were then asked to put their name or Twitter ID on a Post It if they wanted to contribute to achieving that goal. If you weren’t there, or you forgot to add your name, don’t worry. You’ll have an opportunity to sign up to lead or contribute in an area in the next week or so when the output gets published.

Roadmap for future ALE Conferences

We wanted to create a roadmap for the next three years of conference locations. However, the conference attendees are a subset of the ALE Network. We wanted to make sure that as many people as possible from the ALE community had a chance to provide input on the location. What we decided to try wast this: create a shortlist at the conference and then use the LinkedIn group to decide the final locations.

The only constraint on location, same as for ALE2011, is that it must be a reasonably central European location (which unfortunately rules out Galway) that is relatively easily accessible from a majority of ALE Network countries.

Creating a Shortlist for a Roadmap of Future Conferences at the ALE2011 Retrospective

Conference Roadmap Shortlist

I’ll publish the shortlist over on the LinkedIn group. Let’s see how the voting goes.

Closing Remarks

Jurgen closed the retrospective, and encouraged everyone there to sign the ALE Network book that he started in Madrid.

Thanks

First, a big thank you to Olaf Lewitz for encouraging me to facilitate the retrospective and for trusting me with the responsibility. Thanks to all of you who were there and who contributed so enthusiastically. And finally, thanks for the kind feedback on Twitter and elsewhere. It was an honor to facilitate the first ALE Unconference retrospective.

Next Steps

I need to transcribe all the wonderful data produced by the ALE2011 participants. I’ll publish that in a separate post, either here or on the ALE Network site.

Call for Help

I’ll be looking for some help with the transcription. I want to make sure I don’t become a bottleneck for getting the retrospective output published. There are about 20 photographs that capture the core output of the Starfish and Speedboat. Each photo captures lots of Post It notes. We need to transcribe the text in these photos. It would be cool if we could Crowdsource the transcription. If a few people take one photo each we’ll get it done pretty quickly. Let me know if you’re willing to help out and I’ll send you a JPEG.

Happy Memories of the ALE2011 Spouse and Kids Program

I was having lunch with Jurgen, Olaf and others at XP2011 in Madrid earlier this year. The details for what would become the first ALE conference would start to be worked out later that week. Jurgen asked me if I had any thoughts about what we could do that would be a little different. I thought it would be good to find a way to include spouses and children in the conference program – not just bring them to wherever city the conference was going to be in, but actually integrate them into the conference.

The Spouses and Kids Program

Monika KoniecznyOlga Woronowicz and Christiane Lewitz took on the job of leading the Spouse and Kids Program and did a great job organizing the program. Mornings were filled with games and other activities in the conference hotel. There was a trip organized for each day after lunch. On Wednesday, there was a visit to Berlin Zoo. On Thursday, it was the Berlin Communications Museum. On Friday they had a dinosaur tour at the Natural History Museum.

Post-It Art

Last week I wrote about Post-It Wars, and how we tried it out at work. I had the chance to hang out with families of other conference attendees (and my own family) at ALE2011, so I got them all to play too. We started off in the room that was reserved for families. The kids had a great time. After some negotiation, they quickly agreed on the music, picking out the Beatles and Bob Marley. Music blaring, they got to work. It was amazing to watch as a group of kids who had never met until a few hours earlier came together to create pictures using Post It Notes.

ALE2011 Kids Making Post It Art

ALE2011 Kids Making Post It Art

While the other conference attendees were in one of the sessions, we broke out into the coffee break area (bringing music with us) and used the windows there too (top left). The parents got in on the action too, and had fun with it. I got some pictures of the work-in-progress from outside the hotel (top right), and their work attracted the attention of some passers by (bottom center).

ALE2011 Post-It Art Collage 1

ALE2011 Kids Make Post-It Art

ALE2011 Kids Making Spongebob

ALE2011 Kids Making Spongebob

ALE2011 Kids Making Spongebob

ALE2011 Kids Making Spongebob

ALE2011 Kids Making Apple Logo

ALE2011 Kids Making Apple Logo

The hotel windows provided a great canvas to work from, and fortunately the hotel staff were very understanding 🙂 Here is what their work looked like from outside the hotel:

ALE2011 Kids Make Post-It Art

Afterwards, we went outside to admire their great art work. Never one to pass up on some fun, Mike came too 🙂

The ALE2011 Post-It Wars Team

The ALE2011 Post-It Wars Team

Some of the kids put their new skills to good use at Thursday night’s dinner.

Marshmallow Challenge

The Marshmallow Challenge is a fun game that I often play with teams. You can play it with friends and family too. At ALE2011 I played it with the ALE families. This time they picked Red Hot Chilli Peppers, U2, Bon Jovi and the Beatles. Rock’n’Roll!

ALE2011 Families Play the Marshmallow Challenge

ALE2011 Families Play the Marshmallow Challenge

ALE2011 Families Play the Marshmallow Challenge

ALE2011 Families Play the Marshmallow Challenge

ALE2011 Families Play the Marshmallow Challenge

ALE2011 Families Play the Marshmallow Challenge

ALE2011 Families Play the Marshmallow Challenge

ALE2011 Families Play the Marshmallow Challenge

Other Games and Activities

Oana Jancu, whose kids were also there, taught everyone ‘Where Are Your Keys?“, an amazing game for learning new skills, particularly new languages. The kids used the game to learn some Portuguese, French, and Irish. Monika played lots of games, arts and crafts activities.  Christiane spent all day Wednesday and Friday with the families. She taught them origami and brought them to the Zoo and Natural History Museum.

ALE2011 Spouse and Kids: Zoo Tour -The Elephants at Berlin Zoo

Learning About Elephants at Berlin Zoo

That’s an elephant’s tooth the tour guide is holding.

ALE2011 Spouse and Kids: Zoo Tour - Watching the Monkeys at Berlin Zoo

Watching the Monkeys at Berlin Zoo

ALE2011 Spouse and Kids: Zoo Tour - Feeding the Monkeys at Berlin Zoo

Feeding the Monkeys at Berlin Zoo

Why Include Spouse and Children in a Conference?

There are at least three big reasons why I think its important to include a Spouse and Kids Program in the conference:

  1. Some of us attend a lot of conferences. That’s a lot of time away from home and family. Being able to bring them with us and hang out during and around the conference is a good thing. Even if you go to only one conference, it’s still nice to be able to bring your spouse and kids. Of course you can bring your family on any trip; the difference with ALE2011 is they were an integrated part of the conference. I like that my wife and children could meet some of the people I have come to know and consider friends. It’s fantastic that my kids can have the opportunity to make friends with other kids from around the world. Vasco tweeted that it made his quality of life better; I concur.
  2. It gives our families a chance to see what we do at conferences. It can be hard sometimes to explain to our families what we do for a living. This gives them some insights.
  3. It is an opportunity to inspire kids to consider a career in our industry. Many countries are struggling to find people with the right skills to fill job vacancies, and there is a growing shortage of children (particularly girls) taking science, maths and engineering courses in school and university. This is a real crisis for our profession. Attending a fun conference can leave them with positive feelings and memories. If they can see that what we do can be a fun and rewarding path, and spread the word to their friends, that can only be a good thing for the future of our industry.
ALE2011 Kids Post-It Art Team with Ice Cream

ALE2011 Kids Post-It Art Team with Ice Cream

Looking Ahead

It was a great pleasure to meet and spend time with the families of Oana, Vasco, Kurt, Andrea and others. I hope this is a tradition we can continue at ALE conferences, and maybe even extend to some other conferences. Based on feedback so far, including the retrospective output, it seems to have been a positive experience overall. Let’s see how we can make it even better for next time.