ALE Ireland First Meetup in Galway February 2012

Claudio Perrone and I have been talking for a while about trying to arrange an Agile / Lean meetup in Galway. Claudio is Italian, living and working in Dublin, with a fondness for Galway having married a Galway girl. We had a small meetup in Dublin last September, but didn’t put a lot of effort into advertising that. Our friend Mike Sutton is also in Galway at the moment. Seems like fate is presenting us with a great opportunity to get together and talk about Agile, Lean and maybe some other things too. Claudio and Mike are very experienced agile and lean practitioners, as well as great coaches (and generally just great guys to meet up and chat with!). They both work internationally with lots of companies. I have gotten to know Claudio and Mike through various conferences and events that we have all been speaking at or involved in organizing. On a parallel conversation, I have also been talking with Colm O’hEocha, Frederic Oehl, and Alan Spencer about arranging a series of meetups in Dublin. Colm (based in Galway) and Frederic (living and working in Dublin too) will also be at next Monday’s meetup.

This is the first of what we hope will be a series of meetups. We decided to keep this first meetup pretty informal, so a pub/restaurant will work just fine. We had discussed holding it in a local company, or booking a venue, but let’s see if there’s much of an appetite first. If more than a few people turn up, and we want to do this on a regular basis, we can talk about how people want it to work.

What’s the Agenda?

There is no agenda for the meetup. Anything that comes under the umbrella of agile and lean is fair game for discussion. It does not matter if you are a veteran practitioner, a complete novice, or somewhere in between. It does not matter what role you play or job title you have. Bring ideas, questions, challenges, problems, suggestions, experiences, or just bring yourself. You might learn something from the conversation, or you might help someone else. You might discover something totally unexpected.

Claudio and I will prepare 1-page “Cheat Sheets” on a couple of topics to jump start some conversations. We can use these if we need some inspiration to get started. Feel free to do the same if you want to.

ALE Ireland

We will have this meetup under the umbrella of the Agile Lean Europe network – a network for collaboration of Agile & Lean thinkers and practitioners who are based in Europe. Last September’s ALE2011 Conference in Berlin was a great success, and the philosophy of sharing ALE Logo - Smallknowledge and bringing people together is appropriate. We’re interested in meeting like-minded people who are enthusiastic about improving their workplaces and lives through agile and lean thinking, and maybe changing the world along the way. We would like to see a community emerging where we can learn from each other and share experiences.

How do we know who else is coming?

We decided to forgo any sort of formality, including a registration system, for this meet up. If you are thinking about coming along, or just want to chat or introduce yourself, please log a comment below, or Tweet using the hashtag #aleireland so we have some idea who might show up. If you want to just show up on Monday, that’s fine too.

We hope to see you there!

Who’s in charge of this?

You are! I’m just sending out the invite. Others are free to send out invites too. This is my personal Blog, not a community Blog. There is no centralized ownership. This meetup, and any future meetups, will go in whatever direction decided by the people who show up.

Date and Time

Monday February 6th 2012, at 7:00 pm.

Location

We’ll meet at the Dail Bar on Middle Street in Galway City. Here are directions courtesy of Google Maps, for those not familiar with it:

What We Did at The ALE2011 Retrospective

Olaf and I were chatting on the first morning of the first ever ALE conference when he suggested I facilitate the retrospective at the end of the conference. Facilitating a session with 200+ very smart and very vocal people, many of whom are expert retrospective facilitators, and all of whom would have high expectations, was a pretty scary thought. But also a great opportunity to have some fun and do something that would be an experience I would not forget.

Preparation

In Open Space sessions, hallway discussions, the bar and other forums, I tried to talk with as many people as possible about how they felt about the ALE Network and what comes next. At least three of the Open Space sessions focused on improving the ALE Network. Ivana Gancheva hosted a session on improving the network, and making the conference better. Vasco Duarte and Eelco Rustenburg both had sessions related to getting managers more involved in the community, and in agile and lean generally. I had some discussions with all of them, and with Jurgen Appelo and Olaf Lewitz about their goals. We all agreed that the retrospective should focus on the ALE Network, not just the conference. We also wanted to come out of it with some concrete milestones and actions.

Exercises

Opening Activities

Rain Dance

I wanted to open with something that would be memorable, a little unusual and also fun. The Rain Dance is a game I learned many years ago at a Pattern Writing workshop, and have used it in a few workshops since. I had never used it in such a large group, but, if it worked out, I thought it could be a lot of fun. This game is used in many different settings. It is a traditional Native American game used to teach children (fortunately I was with a bunch of people who enjoy games!) about rhythms, art and culture. It has been applied to many different settings including workshops for improvisation, music, software patterns and other group settings.

The idea is to simulate the sound of a thunderstorm, creating the sounds of rain that build up to a thunderstorm, and then calms down again as the storm passes. The effect can be quite powerful.

To start, everyone stands in a large circle. With 200+ people the circle took up the entire circumference of the large conference room. One by one, everyone performs the following actions:

  1. Rub your hands together.
  2. Tap two fingers of your right hand against the palm of your left hand.
  3. Snap your fingers on both hands.
  4. Clap your thighs.
  5. Stamp your feet.

These actions are performed in a circle, starting with the facilitator (me!), and moving to the left, going around the circle one by one. The next action is introduced when everyone in the circle is performing the first. Participants keep the previous action going until the new one reaches them around the circle. You then repeat the 5 steps in reverse order. This gives the effect of the storm building gradually, reaching a thunderous climax, and then declining gradually.

The Rain Dance was recorded on video so if it turns out OK and we get permission, I’ll try to post it or link to it when it becomes available.

Project History

We wanted to focus the retrospective on the ALE Network itself, not just the ALE2011 conference. The conference is an important milestone – an intersection in the continuing story of the ALE Network. We thought it would be a good idea to bring everyone up to speed with the history and origins of ALE before looking at how to take it forward. Jurgen talked about the history of ALE, from early discussions and ideas, to discussions at Play4Agile, starting the LinkedIn group, the gathering at XP2011 in Madrid, and up to the present day.

Data Gathering Activities

I used two main exercises for data gathering: Speedboat and Starfish. I split the 200 or so participants into 8 groups. All groups got to take part in both exercises.

Participants at the ALE2011 Retrospective

Participants at the ALE2011 Retrospective

Participants at the ALE2011 Retrospective

Participants at the ALE2011 Retrospective

Speedboat

Speedboat is a game from Luke Hohmann‘s Innovation Games. It is a great way to understand what your customers don’t like about your product. I often use it in other settings too, e.g., at retrospectives to help teams or organizations understand what about the way they are working is holding them back.

Retrospective at ALE2011

Retrospective at ALE2011

Retrospective at ALE2011

Retrospective at ALE2011

The speedboat acts as a metaphor for your product or organization. In this case, the speedboat acted as a metaphor for the ALE Network. We wanted to understand what was holding us back from achieving some of the targets we had set ourselves earlier in the year, including in Madrid.

A Group Playing the Speedboat Game at the ALE2011 Retrospective

Speedboat Game

Starfish

The Starfish is a retrospective technique I learned from Nick Oostvogels and Pat Kua at XP2011. You can read Nick’s Blog post about it. It was great that Nick was at ALE2011 and participated in the retrospective. I’m always looking for new techniques that will help add a different dimension to retrospectives, or help teams break out of a rut of using the same techniques over and over again. I love the Starfish exercise, and have used it several times since XP2011. I have used it in Sprint and Release retrospectives with teams, and also in workshops with managers, Scrum Masters, Product Owners, and program managers.

For ALE2011 I wanted to use it get data about

  1. What we’re doing as a community that’s working well
  2. Things we need to do more of
  3. Things we need to do less of
  4. Things we should stop doing
  5. Things we should try
A Group Using the Starfish Exercise at the ALE2011 Retrospective

Starfish Exercise

Retrospective at ALE2011

Retrospective at ALE2011

Data Analysis

Each group had 30 seconds to present the output of their Speedboat exercise. 30 seconds might not sound like a lot, but it does force you to be concise. I asked that subsequent groups to not just repeat what previous groups had already contributed. We started with group 1 and went through to group 8.

Retrospective at ALE2011

Retrospective at ALE2011

After group 8 presented their Speedboat output, I asked them to present their Starfish output – focusing mainly on things to keep, things to do more of and things to try. We did the same with all of the other groups, ending back at group 1.

Reporting Back to the Wider Group at the ALE2011 Retrospective

Reporting Back

By now we had heard from each of the groups about some of the major obstacles holding us back as a community, some of the things that were working well, things we want to do more of, and some new things to try. It was time to turn this into something concrete we could act on.

Creating a Plan

Remember the Future

Remember the Future is a great technique for creating a vision of what you want to achieve. However, instead of thinking about it in terms of what you want to do or what you will do, you move your thinking forward to a point in time that comes after the time period you are considering, and look back at what you actually did. The difference in perspective is remarkable.

The time horizon we considered was the coming 12 months. What is it we want to have achieved when we look back after 12 months? So, we looked to a point in time 13 months out and talked about what we achieved.

We created the timeline on one wall of the conference room, with milestones at 3 months, 6 months, 9 months and 12 months. There are different ways to get the data  you want for this exercise. In the interests of time I asked everyone to act as one group, write their item on a Post It note, step forward and describe it to the group, and then place it at the appropriate milestone on the time line.

Remembering the Future at the ALE2011 Retrospective

Remember the Future

People were then asked to put their name or Twitter ID on a Post It if they wanted to contribute to achieving that goal. If you weren’t there, or you forgot to add your name, don’t worry. You’ll have an opportunity to sign up to lead or contribute in an area in the next week or so when the output gets published.

Roadmap for future ALE Conferences

We wanted to create a roadmap for the next three years of conference locations. However, the conference attendees are a subset of the ALE Network. We wanted to make sure that as many people as possible from the ALE community had a chance to provide input on the location. What we decided to try wast this: create a shortlist at the conference and then use the LinkedIn group to decide the final locations.

The only constraint on location, same as for ALE2011, is that it must be a reasonably central European location (which unfortunately rules out Galway) that is relatively easily accessible from a majority of ALE Network countries.

Creating a Shortlist for a Roadmap of Future Conferences at the ALE2011 Retrospective

Conference Roadmap Shortlist

I’ll publish the shortlist over on the LinkedIn group. Let’s see how the voting goes.

Closing Remarks

Jurgen closed the retrospective, and encouraged everyone there to sign the ALE Network book that he started in Madrid.

Thanks

First, a big thank you to Olaf Lewitz for encouraging me to facilitate the retrospective and for trusting me with the responsibility. Thanks to all of you who were there and who contributed so enthusiastically. And finally, thanks for the kind feedback on Twitter and elsewhere. It was an honor to facilitate the first ALE Unconference retrospective.

Next Steps

I need to transcribe all the wonderful data produced by the ALE2011 participants. I’ll publish that in a separate post, either here or on the ALE Network site.

Call for Help

I’ll be looking for some help with the transcription. I want to make sure I don’t become a bottleneck for getting the retrospective output published. There are about 20 photographs that capture the core output of the Starfish and Speedboat. Each photo captures lots of Post It notes. We need to transcribe the text in these photos. It would be cool if we could Crowdsource the transcription. If a few people take one photo each we’ll get it done pretty quickly. Let me know if you’re willing to help out and I’ll send you a JPEG.

ALE Conference 2011 – Submit a Talk, Bring Your Family

The ALE Network, brainchild of Jurgen Appelo, is rapidly gaining momentum. What started as an idea has grown into a movement. Jurgen writes about The Birth of a Network over on his Blog.

The first ALE Conference will take place in Berlin from September 7th to 9th 2011. Olaf has written about how he got into ALE, and all about organizing the conference here and here.

The build-up is very exciting. Already there’s a great lineup of keynote speakers. The quality and content of the proposed talks promises to be very high, with a real diversity of input from across Europe. Plus, there’s an Open Space that Mike Sutton will facilitate – not to be missed!

Industry Sofa

I am part of the Industry Sofa (although Andrea Heck from Siemens is really the main Industry Sofa person, and does all the real work 🙂 ). See ‘Why Sofas?’ for more.

You can submit talks here until July 7th: http://ale2011.eu/call-for-speakers-and-review-process/

You can register to attend here: http://ale2011.eu/registration/

Program for Spouse and Children

Just one of the many things that sets this conference apart is the inclusion of spouses and children in the program. There is a dedicated ‘Spouse and Kids’ organizing sofa, and there will be special activities organized to help them feel part of the conference. For those of us that go to a lot of conferences it’s great to have something that acknowledges the important contributions our families make. As far as I know this is the first conference to have such a theme.